Article: How to highlight cells that contain specific text Some of these examples can be created using Excel's built-in presets for highlighting cells, but custom formulas can go far beyond presets, as you can see below.For more details and a full explanation, see: Formula ExamplesBelow are examples of custom formulas you can use to apply conditional formatting. If you struggle with this, see the section on Dummy Formulas below. Imagine that you entered the formula in the upper-left cell of the selection, and then copied the formula across the entire selection. The upper-left cell). The trick to understanding how conditional formatting formulas work is to visualize the same formula being applied to each cell in the selection, with cell references updated as usual.Normally, you can use the F9 key to check results in a formula or use the Evaluate feature to step through a formula. To fix, just remove the double quotes Excel added at either side and make sure the formula begins with equals (=).If your formula is entered correctly but is not triggering the rule, you may have to dig a little deeper. If you forget this step, Excel will silently convert your entire formula to text, rendering it useless. First, make sure you started the formula with an equals sign (=). Video: How to build a search box to highlight dataIf you can't get your conditional formatting rules to fire correctly, there's most likely a problem with your formula.
![]() ![]() This lets you see the values returned by each formula, and it's a great way to visualize and understand how formula-based conditional formatting works. This can be a big time-saver when you're struggling to get cell references working correctly.In a nutshell, you enter the same formula across a range of cells that matches the shape of your data. Dummy FormulasDummy formulas are a way to test your conditional formatting formulas directly on the worksheet, so you can see what they're actually doing. Blur someones face in a video for free macYou may be able to move the logic of the formula into a cell in the worksheet, then refer to that cell in the formula instead. You can't reference other workbooks in a conditional formatting formula.You can sometimes work around #2 and #3. You can't use certain formula constructs like unions, intersections, or array constants for conditional formatting criteria. You are limited to standard cell formatting, including number formats, font, fill color and border options. You can't apply icons, color scales, or data bars with a custom formula.
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